Shared Product Blueprint

Wedding Guest List Manager

A read-only Product Blueprint created with IdeaMade.

Wedding guest list manager

Wedding Guest List Manager

A private tool for a couple and a family helper to track households, guests, replies, meal choices, and table seating, with manual entry of replies and a summary of attending and not-yet-replied guests.

Users and roles

The people who interact with the product.

Organizer

One of the couple planning the wedding. Manages households, guests, meals, and tables with full access.

  • Keep the guest list and households up to date
  • Record replies from paper cards and messages
  • Assign meal choices and tables

Helper

A family member who helps keep count. Has the same full access as the organizer.

  • Help enter and update replies
  • Keep meal and seating counts accurate
  • Review who has not yet replied

Admin

Assigns users to the Organizer or Helper role. There is no self sign-up or invitation flow.

  • Assign existing users to roles
  • Keep access limited to the couple and their helper

Key workflows

The main paths users take to reach an outcome.

Sign in to the guest listOrganizerCore
1

Sign inEnter credentials on the sign-in page. Accounts are assigned to roles by the admin.

Outcome: The user is signed in with their assigned role and can manage the guest list.
Manage households and guestsOrganizerCore
1

Review householdsOpen the households list to see guests and reply status; add the first household if the list is empty.

2

Add or edit householdCreate a household or update its name.

3

Add or edit guestAdd a guest to a household or update their details.

4

Record replyEnter the guest's reply by hand and set a meal choice when attending.

Outcome: Households and guests are recorded with accurate reply status, meal choice, table, and plus-one allowance.
Seat guests at tablesHelperCore
1

Review tablesOpen the tables list to see seat limits and who is seated; add the first table if the list is empty.

2

Add or edit tablesCreate tables with names and seat limits.

3

Assign a guest to a tableChoose a table for a guest while respecting the seat limit.

Outcome: Guests are seated at tables without exceeding any table's seat limit.
Review attending and pending countsHelperCore
1

View summaryOpen the summary to see attending totals, pending guests listed separately, and meal counts.

Outcome: The user sees the total attending, pending replies listed separately, and meal counts.

Pages

5 pages in the MVP

Sign inSign in to the private guest list. Accounts are created and assigned to the Organizer or Helper role by the admin; there is no self sign-up.
Public
Sign in
Households and guestsReview households with their guests and reply status, and add or edit households and guests. When the list is empty, add the first household to begin.
Signed in
Households and guests
Guest detailView and edit one guest's name, household, reply, meal choice, table, and plus-one allowance.
Signed in
Guest detail
TablesReview tables with their seat limits and who is seated, and add or edit tables while keeping seating within limits.
Signed in
Tables
SummarySee the total attending, not-yet-replied guests listed separately, and meal counts.
Signed in
Summary
NameHouseholdReplyMeal choice

Product decisions

Choices you can confirm directly in the Blueprint.

When a guest allowed a plus-one brings one, how should that plus-one appear in the guest list and counts?ConfirmedWhen a guest allowed a plus-one brings one, how should that plus-one appear in the guest list and counts?
Separate guest record

Assumptions

Items that should be verified before implementation.

When a guest allowed a plus-one brings one, the plus-one is recorded as a separate guest with its own reply, meal choice, and table.

High impactAccepted

Meal choices are entered as free text, since no fixed menu options were specified.

Medium impactNeeds confirmation

Accounts and roles are provisioned by an admin outside the app; the app only provides sign-in and does not include self sign-up or invitations.

Medium impactAccepted